When choosing a board portal provider, be sure to consider the amount of features security, features, and support that your company requires. Be sure that the vendor will meet your budget, especially when it is priced with additional fees for data storage, the addition of groups and committees for regular training, mobile apps and reports.
You should look for a user-friendly interface with a thorough onboarding and training to reduce the learning curve and ensure maximum adoption. Then, examine the site to ensure it provides value after implementation by analyzing usage rates and requesting feedback from users.
The best board portals offer the full range of features that help improve governance and improve management of documents. These include powerful search and discovery tools that provide fast access to board-related documents. They also provide version control and audit trails to ensure secure communications, allowing committees and boards to monitor changes and keep a consistent file history.
A well-designed and user-friendly board portal can improve the experience for meetings and improves collaboration between directors, even if they’re not all in the same room. For example a board management application will allow directors to review documents ahead of time, schedule meetings weeks in advance and improve attendance with easy-to-use video conferencing tools which are accessible on any device.
A quality board software solution also offers a high level of scalability and flexibility which allows organizations to customize the portal to fit their particular requirements. It can, for instance allow you to add or remove committees and groups, alter branding and integrate with existing systems. It can also provide various authentication methods, such as single sign-on using your preferred SSO platform and a variety of methods to protect sensitive information, including 256-bit AES encryption and GDPR compliance.